Freelancers, businesses, and service providers of all shapes and sizes use invoice templates or specialized apps to collect client payments. You should send an invoice if you want to get paid for goods or services.

How the payment should be made (i.e., check or money order).When the payment is due (i.e., 30 days from the invoice date or before a certain day).Where items should be delivered, or service performed.What item or service is being purchased, including a description.Once payment has been received and/or processed, the seller can issue the buyer a receipt.Ī properly sent invoice will address the following basic questions: No proof of who provided goods or services.Time spent reminding customer to pay instead of working.The seller can send one to the buyer once a transaction is completed or within 14 days of the transaction.Īn invoice can be sent to the buyer immediately or within 14 days of the business transaction. Invoices are used to track inventory, accounts receivables, and expenses. Purchase Order Number: a unique identifier used to keep track of ordersĪs a reference, this type of document may be referred to as a:Īs a commercial document, an invoice is needed whenever a business transaction involves paying for goods or services.Payment: whether the buyer should pay by check, money order, or other means.Due Date: when payment is expected, either in 30 days or by a certain date.Description: detail of each item sold or service provided.Buyer: person or company purchasing the goods or services.Seller: person or company offering goods or services.Invoices are used by a person or company (offering goods or services) to tell a buyer that payment is now due.Ī basic invoice should include the following details:

Download Above Template (Excel & Word) Other Invoice Templatesīelow you can find more invoice templates and help with how to write one:Īn invoice is a request for payment for itemized goods and services that is sent from a seller to a buyer.

Free microsoft invoice template